What data do we collect when you apply to one of our positions?
Our Company collects the following data:
- Personal identification information (Name, email address, phone number)
- The information that you provide us with, regarding your salary expectations, your earliest start date, the location you would like to work from and whether or not you hold a work permit for this location, your motivation to apply for a job at our company.
- Information about your previous employment, skills and knowledge (from the CV and or portfolio which you shared with us)
- The information which you include in your CV or any cover letter that you send us
- A link to your LinkedIn profile, your website, or portfolio (if you included it in your application)
- The position you applied for
- The time and date of your application
- The email communication between you and us regarding your application
- Your solution of a job specific test we may ask you to complete
How do we collect your data?
You directly provide Us with most of the data we collect. We collect data and process data when you: Apply to one of our positions, using the online application function on our website. We may also receive your data indirectly from the following sources: When you apply to one of your positions via LinkedIn, Angellist or a different job portal. Usually any job portal we use links to our website where you will be able to decide if you would like to apply and thus send us your data.
How will we use your data?
We collect your data so that we can:
- Process your application and communicate with you regarding your application.
- Make a decision regarding your application.
- Make you an offer or inform you that we do not want to proceed with your application
- To defend against claims of the applicant, esp. according to the German AGG
The Legal basis for this is § 26 BDSG.
How do we store your data?
We securely store your data on the SageHR platform. SageHR securely stores this information on their own servers. We will keep your application data for six months after either making you an offer or sending you a rejection email. Once this time period has expired, we will delete your data automatically from our SageHR account, using the data retention function on SageHR. After this point, the SageHR system will only retain the information that there has been an application on your application date to the position you applied for and whether or not this application was successful. If you would like us to delete your data earlier than specified above, please contact firstname.lastname@example.org or let us know via the SageHR communication function. We will then delete your application along with all of your personal data three months after your application date, as far as these data are not stored to defend against claims of the applicant, especially according to the AGG. Please note that if you request us to delete your data before we are able to process your application, we can no longer consider you for the job that you applied for.
What are your data protection rights?
We would like to make sure you are fully aware of all of your data protection rights. Every user is entitled to the following:
- Right of access - You have the right to be informed whether personal data concerning you are being processed. In this case, you have the right to know (where relevant) the purposes of processing;
- the categories of personal data being processed;
- the recipients or categories of recipients to whom the personal data have been or will be disclosed, in particular in the case of recipients in third countries or international organizations;
- if possible, the planned duration for which the personal data will be stored or, if this is not possible, the criteria for determining this duration;
- the existence of a right to obtain the rectification or erasure of personal data concerning him or her, or the restriction of processing by the controller, or a right to object to such processing;
- the existence of a right of appeal to a supervisory authority;
- if the personal data are not collected from the data subject, any available information on the origin of the data;
- the existence of automated decision-making, including profiling, pursuant to Article 22(1) and (4) and, at least in those cases, meaningful information about the logic involved and the scope and intended effects of such processing for the data subject.
- The right to rectification - You have the right to request that We correct any information you believe is inaccurate. You also have the right to request Us to complete the information you believe is incomplete.
- The right to erasure - You have the right to request that We erase your personal data, under certain conditions.
- The right to restrict processing - You have the right to request that We restrict the processing of your personal data, under certain conditions.
- The right to object to processing - You have the right to object to Us processing your personal data, under certain conditions.
- The right to data portability - You have the right to request that We transfer the data that we have collected to another organization, or directly to you, under certain conditions.
If you make a request, we have one month to respond to you. If you would like to exercise any of these rights, please contact us at our email: email@example.com Or write to us at:Litentry Technology GmbH c/o WeWork
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How to contact us
You have the right to lodge a complaint
The General Data Protection Regulation gives you the right to lodge a complaint with a supervisory authority, in particular (under the GDPR) in the European Union (or European Economic Area) state where you work, normally live or where any alleged infringement of data protection laws occurred.
How to contact the appropriate authorities
The supervisory authority in Germany is “Der Bundesbeauftragte für den Datenschutz und die Informationsfreiheit” who may be contacted at firstname.lastname@example.org or http://www.bfdi.bund.de/ or via telephone at +492289977990. The address is Graurheindorfer Straße 153, 53117 Bonn, Germany.